Energetic Admin Assistant – Receptionist ECA Marketing, Inc. - Eden Prairie, MN
· Answers incoming telephone calls, determines purpose of callers, and forwards calls to the appropriate person or department.
· Answers questions about organization and provides callers with address, directions, phone/fax numbers, and other information.
· Process incoming and outgoing mail (overnights). Deliver mail to personnel.
· Retrieves and routes incoming faxes.
· Greet and direct guests when they arrive.
· Track in/out schedule of employees.
· Keep large conference room and executive break room in neat order.
· Update and makes changes to agent information in our databases.
· Assist with Marketing projects and office mailings when needed.
· Assist with on-sight and off-sight meetings.
Administrative and/or Communications Support responsibilities:
· File scanned documents for various departments
· Assist with updates on the ECA website
· Assist with sending out supplies to agents
· Perform other related duties and special projects as assigned for various departments.
Successful Candidates will possess:
· Ability to communicate clearly, effectively, and professionally with producers and internal departments. Ability to follow up aggressively on open items but with partnership perspectives.
· Ability to provide excellent customer service to both internal and external customers.
· Positive and professional attitude.
· Familiar with multi-line switchboard coverage.
· Effective time management skills
· Ability to prioritize and accomplish multiple tasks simultaneously
· Capable of working independently as well as in a team environment.
· Ability to work in a self-directed fashion.
· Good inter-personal skills and ability to learn quickly
· Experience with PC’s in a Windows environment and knowledge of standard Microsoft applications (Excel, Word, Outlook, PowerPoint).
Education and/or experience: High School graduate or equivalent GED
Background check & drug test required
Starting wage is $16.00 an hour, plus full benefits.
If you are interested in applying for one of the openings below, please email your resume to firstname.lastname@example.org or mail to:
Attention: Stephanie Dahl
7800 Equitable Drive, Suite 200
Eden Prairie, MN 55344
The below statements are intended to describe the general nature and level of work being performed by people assigned to these classifications. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.